REPORTS TO:    Managing Director (MD)

JOB PURPOSE:

• To plan, organise and coordinate material movement, storage and distribution activities for Accessories Spares Centre.
• To coordinate with procurement and sales department in order to maximise service levels and operating efficiency.

PRINCIPLE ACCOUNTABILITIES:

1. Responsible and accountable for inventory control of all products at the Accessories Spares Centre distribution warehouse.
2. Manage staff.
3. Responsible for the operational requirements of the receiving department and documentation processing.
4. Identify areas for cost reductions and implement cost reduction and containment and ensure the optimisation of supply chain management processes in XACT.
5. Ensure the optimisation of supply chain management processes in conjunction with logistical processes in order to maximise customer service levels, operational and cost efficiencies.
6. Monthly reporting of Key performance areas agreed with the line manager.
7. Work closely with sales to link forecast to purchasing and inventory management.
8. Ability to act as a project leader and take control of situations holding together multi-disciplined teams to achieve results.
9. Managing NCRs (non-conformance reports) with the procurement department on incorrect goods received from supplier(s).
10. Monitors and maintains current inventory levels; tracks order and investigate problems.
11. Maintain inventory database, perform a physical count of inventory, and reconcile actual stock count to computer-generated reports.
12. Receive, unpack, and deliver goods; re-stock items as necessary; labels shelves.
13. Process and document returns as required following established procedures.
14. Perform routine clerical duties, including data entry, answering telephones, and assisting other departments within the warehouse
15. Manage import containers.
16. Ensure operation within the Health, Safety and Environmental legislation.
17. Coordinate and manage the Goods in Transit accounts by querying and resolving discrepancies.
18. Oversee daily execution of dispatch including but not limited to:
    Local deliveries
    National deliveries
    Cross Border deliveries
    Own vehicle deliveries
19. Monitor and analyze quality, cost and efficiency of material storage and movement, and plan improvements.
20. Perform any other reasonable tasks requested to meet the Company’s objectives.
21. Lead, guide, and train staff/employees.
22. Implement and maintain 5S strategy

The objective of Job:

Be highly responsive to the supply chain demands and ultimately the end customer

Carry out the operation in an efficient and a total cost approach manner

To manage activities in accordance with the company’s standard operating procedures in relation to Health, Safety and Environmental policies and legislation.

Implement and maintain 5S strategy

HS& E function and compliance.

Management of logistics personnel in accordance with Accessories Spares Centre’s value and objectives.

To maintain a high OTIF (On time infill) deliveries to customers both external and internal.

To provide and support a smooth flow between picking, checking and dispatch in order to meet KPIs in the supply chain.

Manage 3^rd party logistics suppliers

Ensure that all SOPs are carried out by the dispatch team and adhere to all the Company’s Health, Safety and Environmental policies and legislation.

Ensure that all logistics SOPs are also carried out in the most efficient and cost-effective way possible

Set and review yearly appraisals for the dispatch and inventory teams.

Manage and review quarterly results on appraisals’ KPI to ensure all dispatch personnel are on track on meeting their KPI set for them.

Plan and determine training needs and skills development amongst personnel for succession planning

Promote and encourage cross-functional approach for decision making as well as problem-solving amongst the team

Steering the logistic team to resolve NCRS (Non-conformances raised).

Ensure timelessly response on answering queries.

Manage the daily dispatch team meeting to determine the status of weekly OTIF figures for distribution and customer orders.

Identify and resolve bottlenecks between picking, checking and dispatch to overcome low OTIF deliveries to customers

Facilitate  communications with picking in relation to orders required before normal lead time

Manage the reverse logistic chain with regards to obsolete stock – customer returns.

Coordinate all functions of HS&E:

Manage IODs (injury on duty)

Monitor vehicle conditions (maintenance, services, tyres etc.)

Manage HS& Committee:

Appoint members

Appoint Marshalls

Oversee and coordinate inspections

Implement Safety Awareness (posters, discussions etc.)

Prepare and implement Evacuation Procedures

Arrange Fire Drills and implement

Hold regular HS&E Meetings

Accommodate DOL OH&S Visitations

Ensure all documentation, records, work area inspections are in order

Ensure full HS&E Compliance.

All CVs must be emailed to lavlesh@accessoriesspares.co.za